Zoom: https://us02web.zoom.us/j/81696915731?pwd=QVFzVVlEMGcvd0I5KzJGZnlBYmJOdz09

1.   Call to Order

2.   Public Comments

3.   Select chair and vice chair

4.   RFP – Roads Contract Manager  (Attachment)

With the upcoming road work (whatever it shapes up to be as later determined by question ‘vi.’ below) and with Ben leaving, is this the most reasonable replacement?  If so, any suggested refinements to the RFP?  Any suggestions of possibly interested firms?

From Ben Hayes: The forester recommends soliciting proposals for forest road engineering and project oversite, following Business OR and legal review, and proceeding with an ARPA budget amendment. The proposed budget for these services is $45,000.

5.   RFP – watershed overall project manager. (Attachment)

Overall Project management responsibilities have been spread across springboard consulting, sustainable northwest and the district manager. With Ben’s departure and Matt’s primary focus on the utilities, those responsibilities need to be consolidated. Any suggested refinements to the RFP?  Any suggestions of possibly interested firms / people?

6.   Watershed management questions & priorities

From the perspective of managing & operating the Watershed, does the below list capture the pressing questions that need to be answered?  Any additions?   What is the priority for answering them.

7.  Answer Questions in priority order as time allows

      Daniel will take notes from which the appropriate policy / procedure document will be drafted and reviewed by the Committee.  The final version, along with any community input, will be considered / refined/ approved by the Board.

8.   Set next meeting date

9.   Public Comments

10.   Adjourn

Questions to answered and documented

What are your recommended answers to the below questions, given that our primary objective is to protect water quality and quantity, and with the possible need for commercial logging in 10-ish years…

1. In order to relieve Matt of operational responsibility for the Watershed, are there operational responsibilities that need to be covered by the Forester or someone else?
2. What should be our approach-plan for Fire Response?
3. What should be our procedure for monitoring-controlling vehicular access to the Watershed, i.e., who has keys, what is the process for managing key access, who is using the roads, who is in the Watershed?
4. What are the minimum maintenance requirements of the Watershed that we should be considering and factoring into the Finance-Operations plan?
5. If logging is to be required, should it be only outside of the source water protection area?  If so, should the two areas, inside the source water protection area and outside of the source water protection area, be managed differently?
6. Which project(s) in the Ecological Road Assessment should we undertake?  Are there any suggested refinements?  (Attachment – page 118 – 135)
7. Should we Quality Assess (QA) the performance against our contracts, e.g. the thinning contract?  If so, how and when?
8. Should the Watershed be patrolled and should the Watershed be submitted into the Travel Management Agreement?
9. Are there other questions that we should be asking?